Every Social Media

WhatsApp Booking Assistant for Clinics

Capture every WhatsApp enquiry — day or night — and convert them into booked consultations with deposits.

The Problem: Missed Enquiries Cost You Clients

WhatsApp is often where your most serious leads reach out. But when they message outside clinic hours — or when your team is busy — those enquiries go cold.

  • After-hours messages sit unanswered until morning, when clients have moved on
  • Busy periods mean DMs pile up while staff handle patients
  • Inconsistent responses leave some leads under-served
  • No-shows waste appointment slots and revenue

The Solution: AI-Powered WhatsApp Assistant

Our booking assistant responds instantly to every WhatsApp message, qualifies leads, and moves them toward booking — with a deposit to secure their slot.

24/7 Capture

Never miss an evening or weekend enquiry again. The assistant responds within seconds.

Smart Qualification

Asks the right questions to understand what clients want before booking.

Deposit Collection

Secure payment links reduce no-shows and protect your diary.

Appointment Reminders

Automatic 24h and 2h reminders keep clients committed.

How It Works

1

Connect WhatsApp Business

We link to your WhatsApp Business account via the official API. Your number and conversations stay secure.

2

Configure Your Services

We load your treatment menu, pricing, FAQs, and booking availability into the assistant.

3

Go Live

The assistant starts handling enquiries. You receive notifications for escalations and a weekly report showing results.

4

Track Results

Your Weekly Revenue Scorecard shows leads captured, appointments booked, deposits collected, and estimated revenue.

What You Need to Get Started

  • WhatsApp Business account: Either existing or we can help you set one up
  • Service information: Treatments, pricing ranges, and booking policies
  • Availability: When you're available for consultations
  • Stripe account: For secure deposit collection (we can help set this up)

Setup typically takes 48 hours. We handle all the technical work.

Frequently Asked Questions

Do I need a separate phone number?
Not necessarily. If you have an existing WhatsApp Business account, we connect to that. If you're using a personal WhatsApp, we'll help you migrate to Business or set up a new number.
Can I still message clients manually?
Yes. The assistant handles initial enquiries and booking flows, but you can jump into any conversation at any time. We'll show you when it's a good moment to take over.
What about existing conversations?
We only respond to new incoming messages after setup. Existing threads continue as normal until the client messages again.
Is it secure?
Yes. We use WhatsApp's official Business API with encrypted connections. We never store message content long-term — just enough to handle the conversation and generate reports.
What if clients ask complex questions?
The assistant knows when to escalate. Complex, clinical, or sensitive questions are flagged for your team with full context so you can respond personally.
How much does it cost?
Setup is £1,900, plus £900 for a 14-day pilot. If we don't book at least one consultation during the pilot, you get a full refund.

Ready to Capture More Leads?

Book a free 10-minute demo. We'll show you exactly how the WhatsApp assistant works for your clinic.

Book Your Free Demo

We'll confirm a time by reply (usually within 24 hours).